My Process

Communication is key for any kind of work, especially editing, and that is what I strive for in my work. This page describes my editing process from first contact to final files.

What do you need?

My first step in accepting an editing job is to determine exactly what you need. Are you seeking a quick proofread or an in-depth copy edit? Do you want your entire manuscript line edited? Do you want me to make formatting corrections as well, or is there some other extra service you’d like me to include? Which version of English is the manuscript written in: US, UK, CA, or AU? Do you have a specific style guide you would like me to follow? The Chicago Manual of Style is most commonly used for book manuscripts, so I use this as my default unless you request otherwise.

It’s important to be on the same page during this step, so we don’t hit any bumps farther down the road.

the contract

I have a standardized contract template, but we can both make suggestions and changes until we reach an agreement. Once we have the contract finalized, we sign it (digitally or physically; whichever you prefer).

The standardized proofreading contract template can be found here.

The standardized copy editing contract template can be found here.

The standardized line editing contract template can be found here.

the document

I work in MS Word, so I require a .doc or .docx file for editing purposes. The reason for this is that MS Word offers the option to track changes in the document, which I use while editing so you can see exactly what changes I’ve made. If you don’t use MS Word, an Open Office file (.odt) will work, because Open Office also has a track changes option.

For small (no more than 10,000 words) proofreading or copy editing jobs, I am willing to work in Google Docs with the Suggesting setting (Docs’ track changes option). Due to the depth of changes often required for line editing, I do not use Google Docs for line editing. If I am working in Google Docs, an additional line will be added to the contract stating that I retain the copyright to all of the changes I make until I have received the final payment, at which point the copyright passes to the author.

Regardless of the file format, the document should be double-spaced and the font should be Times New Roman, 12 point. This facilitates the editing process.

The Work

The contract will include a set deadline. I will keep in touch with you in case I have a question about a spelling choice (when a word could be spelled multiple ways and is) or a specific line (for example: perhaps a word is missing but it is unclear what the word should be). In the case of an emergency that could affect the deadline, I will contact you as soon as possible.

Final files and Payment

I provide two copies of the edited document. One is a copy with the tracked changes visible. The second is a clean copy with all changes accepted and all comments removed.

Payment is sent via PayPal according to the contract. For example, the payments may be in installments as I complete the work or a single payment at the end before the final documents are sent.

After the job

You are always welcome to contact me regarding a specific change I made for clarification on why I made that change.